Basic Policy on the Appropriate Handling of Specific Personal Information
We have established this basic policy to strive as an organization to ensure the appropriate handling of specific personal information.
1. Compliance with the Relevant Laws/Regulations and Guidelines
We shall appropriately handle specific personal information in compliance with the “Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures,” the “Act on the Protection of Personal Information” and the “Guidelines on the Appropriate Handling of Specific Personal Information (Business Operator Edition).”
2. We shall use the specific personal information you provide us for the following purposes.
1.Specific Personal Information of Trade Partners, etc.
●Clerical work to prepare payment records involving real estate transactions
●Clerical work to prepare payment records involving remuneration, fees, contract money, monetary awards, etc.
2.Specific Personal Information of Our Staff/Officers
[Taxation]
●Clerical work to prepare tax income certificates, etc.
●Clerical work to prepare inhabitant tax collection related documents, etc.
●Clerical work to prepare tax exemption for dependents and others (transfer) declarations,
insurance premium deduction return forms and spousal special deduction for salaried income earner declarations
●Clerical work relating to company pensions, etc.
[Social Insurance]
●Clerical work relating to health insurance/welfare pension insurance notifications
(for the spouses of employees: work relating to third insured person of the national pension notifications)
●Clerical work relating to health insurance/welfare pension insurance applications and claims
●Clerical work relating to employment insurance/worker’s accident compensation insurance notifications
●Clerical work relating to employment insurance/worker’s accident compensation insurance applications and claims
●Clerical work to prepare employment insurance/worker’s accident compensation insurance certificates
3. Matters Concerning Safety Management Measures
We have separately established “Specific Personal Information Handling Regulations” relating to the safety management measures of specific personal information.
4. Handling of Outsourcing
If we outsource the handling of specific personal information, we shall make sure to perform the necessary and appropriate supervision on the subcontractor to ensure that the specific personal information is handled safely in compliance with the applicable laws/regulations relating to specific personal information.
5. Improvement
We shall strive for continual improvement to ensure that the specific personal information is handled appropriately. Moreover, we shall reflect these improvements in our basic policy from time to time.
6. Point of Contact for Inquiries, etc.
We have set up the following points of contact to respond quickly and appropriately in a sincere manner to inquiries or complaints relating to the handling of specific personal information by our firm.
[Point of Contact for Our Business Partners]
Finance & Accounting Department
Inc. Relo Partners property
Tel:＋81-3-6441-2381（main）
Reception Hours: 10:00 to 19:00 on weekdays
[Point of Contact for Our Employees (Including Dependents)]
General Affairs & Personnel Affairs Department
Inc. Relo Partners property
Tel:＋81-3-6441-2381（main）
Reception Hours: 10:00 to 19:00 on weekdays
7. Changes to This Basic Policy
We may change this basic policy as necessary without prior notice as may be necessary
8. Other Matters
We shall appropriately handle the matters not specified in this basic policy, according to the provisions in our “Basic Policy on Personal Information Protection.”
We have established this basic policy to strive as an organization to ensure the appropriate handling of specific personal information.
1. Compliance with the Relevant Laws/Regulations and Guidelines
We shall appropriately handle specific personal information in compliance with the “Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures,” the “Act on the Protection of Personal Information” and the “Guidelines on the Appropriate Handling of Specific Personal Information (Business Operator Edition).”
2. We shall use the specific personal information you provide us for the following purposes.
1.Specific Personal Information of Trade Partners, etc.
●Clerical work to prepare payment records involving real estate transactions
●Clerical work to prepare payment records involving remuneration, fees, contract money, monetary awards, etc.
2.Specific Personal Information of Our Staff/Officers
[Taxation]
●Clerical work to prepare tax income certificates, etc.
●Clerical work to prepare inhabitant tax collection related documents, etc.
●Clerical work to prepare tax exemption for dependents and others (transfer) declarations,
insurance premium deduction return forms and spousal special deduction for salaried income earner declarations
●Clerical work relating to company pensions, etc.
[Social Insurance]
●Clerical work relating to health insurance/welfare pension insurance notifications
(for the spouses of employees: work relating to third insured person of the national pension notifications)
●Clerical work relating to health insurance/welfare pension insurance applications and claims
●Clerical work relating to employment insurance/worker’s accident compensation insurance notifications
●Clerical work relating to employment insurance/worker’s accident compensation insurance applications and claims
●Clerical work to prepare employment insurance/worker’s accident compensation insurance certificates
3. Matters Concerning Safety Management Measures
We have separately established “Specific Personal Information Handling Regulations” relating to the safety management measures of specific personal information.
4. Handling of Outsourcing
If we outsource the handling of specific personal information, we shall make sure to perform the necessary and appropriate supervision on the subcontractor to ensure that the specific personal information is handled safely in compliance with the applicable laws/regulations relating to specific personal information.
5. Improvement
We shall strive for continual improvement to ensure that the specific personal information is handled appropriately. Moreover, we shall reflect these improvements in our basic policy from time to time.
6. Point of Contact for Inquiries, etc.
We have set up the following points of contact to respond quickly and appropriately in a sincere manner to inquiries or complaints relating to the handling of specific personal information by our firm.
[Point of Contact for Our Business Partners]
Finance & Accounting Department
Inc. Relo Partners property
Tel:＋81-3-6441-2381（main）
Reception Hours: 10:00 to 19:00 on weekdays
[Point of Contact for Our Employees (Including Dependents)]
General Affairs & Personnel Affairs Department
Inc. Relo Partners property
Tel:＋81-3-6441-2381（main）
Reception Hours: 10:00 to 19:00 on weekdays
7. Changes to This Basic Policy
We may change this basic policy as necessary without prior notice as may be necessary
8. Other Matters
We shall appropriately handle the matters not specified in this basic policy, according to the provisions in our “Basic Policy on Personal Information Protection.”